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Tour Details:

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Payment, Cancellation & Refund

INCLUDED IN THE POLO CLUB TOURNAMENT TOUR PACKAGE

• Return Airfare Vancouver - Barcelona
• Tournament Hotel Accommodation
• Turf Rental & Umpire Fees
• Ground Transportation (car rental)
• Tournament Entry Fee
• Tour Kit (shorts, two game jerseys, socks, tracksuit, hoodie, travel t-shirt, warm-up jacket)
• Miscellaneous Items (gift for opposition teams)
• Coaching

Estimated Tour Cost: $2995 CDN

*A Valid Canadian Passport is required.

**Tour Cost does not include insurance (medical/dental, flight cancellation, or lost baggage) or food and entertainment costs. Athletes must arrange their own travel medical/dental insurance prior to departure. Details for Cancellation insurance, which is optional, will be communicated before the second instalment is due.

2. Tour Deposits and Payment Schedule

2.1. No deposit is necessary at time of registering your interest for this tour. We require a Tour Deposit for $500 payable to Total Field Hockey Ltd. post-dated for June 20th in order to trial for the Polar Bears.

2.2. Once we have confirmed the selection for the Polar Bears we will cash the cheques of those selected and return the cheques of those not selected. For those selected we require the following payments to be sent immediately using post-dated cheques payable to Total Field Hockey Ltd.

2.2.1. First Instalment of $1000 is due by August 1st

2.2.2. Second Instalment of $1000 is due by September 1st

2.2.3 Final Instalment of $495 is due by October 1st

*Please be advised that Total Field Hockey Ltd. reserves the right to cancel the tour. In the unlikely event that this occurs, all athletes will be notified immediately and a full refund will be issued.

3. Cancellation Charges per Tour Member

3.1. After confirming minimum tour numbers – Loss of tour deposit ($500)

3.2. 150-119 days prior to departure date - Loss of tour deposit ($500) and first instalment ($1000)

3.3. 118-89 days prior to departure date – Loss of tour deposit ($500), first instalment ($1000), and second instalment ($1000)

3.4. 88 days prior to departure date – Loss of Deposit, First, Second, and Final Instalment - No refunds under any circumstances.

4. Insurance Protection All patrons travelling with Total Field Hockey Ltd. are strongly encouraged to take out an Insurance policy for loss of Tour deposits, baggage, personal accident and/or illness.

Total Field Hockey Ltd. can arrange insurance coverage to give you adequate protection, should you be forced to cancel, for any of the reasons specified in the insurance company's conditions. Travel insurance is available for cancellation fees in the case of personal illness or death in immediate family prior to commencement of tour.

It is up to Tour members to purchase their own travel cancellation insurance or instruct Total Field Hockey Ltd. to purchase travel insurance on their behalf. All Tour members must have extended travel health insurance that will cover them in the USA. Insurance details and prices will be offered immediately after confirming the tour is a go.